Outsourced Payroll Best for PAYE Compliance

Posted on 5th April 2019
Outsourced Payroll Best for PAYE Compliance

Payroll is a complex and time-consuming operation at the best of times, but with the new system of PAYE Modernisation, it’s easy to understand why many employers feel challenged by the transition which came into effect on 1st January, 2019.   In fact, now is the ideal time to consider Payroll Outsourcing in order to successfully navigate the challenges of this complex new system.  PAYE Modernisation is a “real time” payroll reporting (RTR) system and involves the most significant change in payroll processing since the 1960’s.

Real Time Reporting:

From 1st of January 2019, employers are now obliged to report their employees’ PAYE tax and deductions to Irish Revenue with real time reporting (RTR).   Real Time Reporting effectively means that reports must be submitted in each pay period prior to paying employees.   The new regime will also mean that employers will report details of any employees leaving their employment when they submit their payroll to Revenue.  Employees now have full visibility of their payroll data submitted by their employer to Revenue in real time.  Likewise Revenue has access to complete data on each employee in every payroll cycle. 

PAYE Online

The entire payroll process and interaction with Revenue is now online with automatic reporting of all payrolls to Revenue, who will have constant up to date information on each employee’s earnings from all employments.  The rationale of employers calculating and reporting their employees’ pay and deductions as they are being paid is that it will make it easier to deduct and pay the correct amounts of taxes such as Income Tax, USC and PRSI at the right time.

The impact of PAYE Modernisation on Employers

  • PAYE Modernisation will involve an “Employer Submission” to Revenue each time an employee is paid. The Employer Submission will contain information similar to that which currently appears on an employer’s P35 return.
  • P30s, P35s and P45s have been abolished with employers submitting this information to Revenue electronically in the aforementioned Employer Submission.  
  • Generation of P60s has also been abolished.

How will this change the current PAYE system?

Under the current Irish PAYE tax system, every employer needs to deduct Income Tax, Pay Related Social Insurance (PRSI), Universal Social Charge (USC) and Local Property Tax (LPT) from an employee’s’ gross pay.   Before the commencement of the new system, each employer must provide a list of all their employees via ROS and also ensure that every employee is on the current P2C listing.  The PAYE Modernisation system has updated the way employers process their PAYE information and how they submit this information to Revenue with a view to improving businesses’ PAYE reporting obligations with Revenue.

Payroll Outsourcing Costs:

Many companies dismiss the idea of outsourcing payroll as they feel that it will prove very expensive however payroll outsourcing costs per employee often work out considerably less expensive than employing a full-time payroll operator.  odonnell+co’s payroll outsourcing service provides seamless integration and compliance with the new PAYE requirements and includes the following benefits:

  • Tax and compliance expertise;
  • The latest payroll software; and
  • Cost and time-saving efficiencies

Contact us today to find out how our outsourced payroll solutions can benefit your company.

Topics